Litigation Legal Assistant

Location: Downtown San Diego, CA
Salary Range: $65,000 - $85,000 annually

About the Opportunity

A respected downtown San Diego law firm is seeking an experienced Litigation Legal Assistant to support a busy team of attorneys in a fast-paced litigation practice. The ideal candidate will possess exceptional organizational skills, extensive business litigation experience, and a strong understanding of state and federal court procedures. This role requires a highly detail-oriented professional who thrives under deadlines and provides outstanding administrative and litigation support.

Key Responsibilities

• Provide confidential administrative and litigation support to attorneys and legal staff.
• Prepare, revise, format, and proofread legal documents, correspondence, pleadings, motions, briefs, contracts, and other case-related materials.
• Perform electronic filing (eFiling) in California state courts and federal courts.
• Prepare and update tables of contents and tables of authorities for briefs and court filings.
• Manage attorney calendars, schedule appointments, and coordinate depositions, court hearings, mediations, and client meetings.
• Calendar court dates, filing deadlines, and case-related events while coordinating with the docketing department.
• Enter attorney time into 3E and assist with expense reimbursements.
• Maintain client and matter files, including opening new matters, coordinating conflict checks, and closing files.
• Sort, prioritize, and distribute incoming mail; prepare outgoing mail and shipping materials.
• Reserve conference rooms, court reporters, and other litigation support services.
• Arrange attorney travel as needed.
• Maintain attorney contact information and administrative records.
• Assist with document management, scanning, copying, filing, and general office support.
• Adhere to firm policies regarding recordkeeping, confidentiality, and administrative procedures.
• Provide overflow support to attorneys and administrative staff as needed.
• Collaborate with billing personnel, records staff, docketing teams, and other internal departments.

Qualifications

Required

• 4+ years of business litigation experience supporting attorneys in a law firm environment.
• Demonstrated experience with state and federal court eFiling procedures.
• Thorough understanding of litigation processes, legal terminology, court rules, and filing requirements.
• Exceptional organizational skills with the ability to manage multiple priorities and meet critical deadlines.
• Strong proofreading, grammar, and written communication skills.
• Advanced proficiency with Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Accurate typing skills of at least 60 words per minute.
• Experience maintaining attorney calendars and coordinating litigation-related events.
• Ability to exercise discretion and maintain confidentiality.

Preferred

• Experience with legal software including:
  • 3E
  • iManage
  • Kofax Power PDF
  • Emburse
  • Milana
  • Forms Workflow
• Working knowledge of e-discovery procedures.
• Strong internet research and technology skills.

Top Three Qualifications

1. 4+ years of Business Litigation experience
2. State and Federal Court eFiling expertise
3. Strong organizational skills with the ability to manage multiple deadlines and priorities

Compensation & Benefits

• Competitive salary of $65,000 - $85,000, depending on experience.
• Opportunity to work with a reputable Downtown San Diego law firm.
• Collaborative and professional work environment.
• Comprehensive benefits package and career growth opportunities.